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CALL FOR SEMINAR AND WORKSHOP ABSTRACTS
2018 National Oral Health Conference®
April 16 – 18, 2018
Louisville, KY

The Planning Committee for the 2018 National Oral Health Conference® invites proposals for seminars and workshops addressing Science, Policy, Practice, or Data related to dental public health. This invitation is not for individual oral, poster or roundtable abstracts. The requests for Poster and Oral Abstracts and Roundtable abstracts will be issued in a separate call.

We are again encouraging both panel presentations (seminars) and interactive sessions (workshops). You will be asked to indicate your preference for a 60 or 90 minute seminar, or a 60 or 90 minute workshop; however, the final decision on program format will be made by the Planning Committee. The Planning Committee also reserves the right to work with sessions selected for “workshops” to insure that the sessions are truly interactive. The Planning Committee strongly encourages those submitting abstracts for workshops to carefully evaluate the need to limit the number of attendees. Please do not indicate a need to limit the number of attendees unless you truly need to do so. Only attendees who have registered for a workshop will be allowed to attend. Those who register for a workshop will receive a ticket as part of their registration materials, and only those with tickets will be admitted into the session room. Workshop coordinators will also receive an attendee roster from the NOHC staff.

Speakers are responsible for providing their own handouts in hard copy or on flash drives.

EDUCATIONAL SESSION FORMATS

60-minute Workshops

No more than two (2) co-speakers plus one (1) moderator; room set in crescent rounds or classroom; standard audiovisual package. Specify how many participants can be accommodated.

A 60-minute workshop is designed as an experiential and interactive learning opportunity for participants. Participants are guided by the speakers in collaborating with one another to solve problems, share ideas, role play, or generate answers to “how-to” questions. Provocative questions, examples, and case studies presented by the speaker/leader(s) guide the participants through a process of considering new ideas, perspectives, and techniques. Speakers are expected to launch activities with minimal lecturing or presentation, and a maximum of ten minutes is dedicated to wrap-up speaker and participant Q&A.

90-minute Workshops

No more than three (3) co-speakers plus one (1) moderator; room set in crescent rounds or classroom; standard audiovisual package. Specify how many participants can be accommodated.

A 90-minute workshop is an engaging and highly collaborative interactive learning experience facilitated by no more than three leaders. Participants are guided by the speakers in collaborating with one another to solve problems, share ideas, role play, or generate answers to "how-to" questions. Provocative questions, examples, and case studies presented by the speaker/leader(s) guide the participants through a process of considering new ideas, perspectives, and techniques. Speakers are expected to launch activities with minimal lecturing or presentation. Robust discussion with presentation and Q&A flowing throughout the workshop is common.

60-minute Seminars

No more than two (2) co-speakers plus one (1) moderator; room set theater style; standard audiovisual package.

A 60-minute seminar addresses one critical issue, technique, or model in a clear and concise manner that is easy for the audience to understand. This seminar may present the topic in broad overview or focus in more detail on no more than three aspects of the topic. It should not attempt to cover “A to Z” for any subject. At least 15 minutes dedicated to Q&A from the participants interspersed during the program is effective.

90-minute Seminars

No more than three (3) co-speakers and one (1) moderator is permitted per seminar; room set theater style; standard audiovisual package.

A 90-minute seminar provides the audience with an opportunity to delve more deeply into a topic than possible during a 60-minute seminar. The audience will learn about an issue (or a set of closely related issues) that is of immediate relevance and importance to the dental public health community. A 90-minute seminar should address the details of one or more solutions, techniques, or models that are innovative or based on current best practices. At least 15 minutes dedicated to Q&A from the participants is effective.

Session proposals must be submitted electronically on the 2018 NOHC Seminars and Workshops Form.   Be sure to complete all sections of the form. This includes listing credentials for all speakers. Incomplete forms will not be accepted.

Special consideration will be given to proposed sessions:

  • With speakers who have not presented at the two most recent NOHCs;
  • Featuring innovative models or ideas.

Download the 2018 NOHC Seminars and Workshops Form and email the completed form in Word format (no PDF documents please) by October 4, 2017, to Jan Aument, jan@goodplanjan.com. Notification of selection will be made in November. Any questions may be directed to Jan Aument, jan@goodplanjan.com. Thank you.

Download the 2018 NOHC Seminars and Workshops Form Here

Summary of Instructions for NOHC Seminar and Workshops Form:

Session Coordinator/Moderator is responsible for program development and solicitation of speakers.

The Session Coordinator/Moderator must identify:

  • Title of overall session.
  • Type of session being planned – 60 or 90 minute seminar or 60 or 90 minute workshop.
  • Description of purpose, goals and content of session.
  • Educational learning objectives.
  • Speaker contact information. All speaker contact information must be complete before submitting the Invited Session Form. Abstracts that do not include the speaker's credentials/degrees will be returned to the session planner and will not be considered until the missing information is submitted.  It is highly recommended that the session should not exceed more than two speakers in a one-hour period and between 1/4 and 1/3 of the session time be set aside for discussion.  
  • Specific topic/area of interest speaker will address.

Speaker Funding Guidelines

  • Funds are not available through ASTDD or AAPHD to support speaker travel unless a session is directly sponsored by one of the organizations. Session Planners may solicit sponsorship to support speaker travel; however, acknowledgement for such sponsorship must be coordinated with NOHC staff in order to meet CERP compliance standards.

Audio/Visual Guidelines

  • For each session (concurrent seminar or workshop) NOHC will supply: stand up or table podium, lavelier microphone(s), screen, laptop computer, LCD projector and a table for materials. Internet access is also available at no additional charge. If other A/V is requested, contact Jan Aument at jan@goodplanjan.com to determine availability and approximate cost. The cost of adding A/V other than what NOHC provides may require sponsorship/financial support from the speaker or organization requesting additional A/V.

Conference Registration and Fees

  • All speakers must register online for the conference even if he/she is only attending the day of their presentation.
  • If a speaker only plans to attend the conference the day of the presentation, the registration fee is waived.
  • If a speaker plans to attend additional day(s), he/she must register and pay the appropriate conference registration fee.
Download the detailed Session Coordinator/Moderator Responsibilities Form here




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